Trapeez: POD

Instructions

INSTALLATION

Locate the Trapeez app in the app store used for your device and install it.

Setup

• From the main menu click the CONFIG button
• Set up according to your requirements
• Tap on SAVE
• You can now begin using the app

USING THE APPLICATION

STEP 1: Scan or enter a barcode

There are three ways a barcode can be captured:

Smart Phone Camera

The barcode is scanned using the camera on your device.

PDA with Laser Scanner

For high volume operations use a scanner with a PDA.

Manually

The barcode number is typed into the barcode field.

Not using barcodes, or have to sign on paper? See Create Barcodes

Smart Phone Camera

Works on 1D and QR barcodes

• Click the "Camera scanning" button on the application home page
• The camera on your phone will start
• Align on a barcode and the barcode will be decoded.

Laser Scanner

• Click the text box that says 1D barcode on the application home page.
• Once you see the cursor in there you can
• Scan with the barcode scanner on the front of the PDA.

Manual Barcode Entry

• Click the text box that says 1D barcode on the application home page
• Once you see the cursor in there you can
• Type in the barcode

STEP 2: Capture the signature

After scanning the barcode the signature may be captured using 2 different methods:

Sign On Screen

A capacitive stylus or finger touch directly onto the screen on your device.

Camera Image Capture

Use the camera on your device to take a photograph of a signature on paper.

• Scan the barcode (as above)
• A successful scan will enable the POD signature button.
• Click on the POD button
• Using their finger or a capacitive stylus, ask the recipient to sign on the device
• Tap on the receiver name box to activate the keyboard
• Type a name then click SAVE.
• To transfer refer to the app store help for your device (Android/iPhone/Windows)

Take a photo of a signature written on paper using the camera on your device

• After the paperwork is signed, scan the barcode on the paperwork
• Click the Image button in the app and the phone camera on your device will open
• Take a photo of the signed paperwork
• To transfer refer to the app store help for your device (Android/iPhone/Windows)

Now the image can be used as proof of delivery for payment. Image sizes are dependent on the camera quality (roughly 200kb).

STEP 3: Transfer the POD

There are a number of different ways that you can receive your electronic POD:

• Capture a POD and send it to an email address (Android only):

  The simplest possible model is to capture a POD and send it to an email address. This is an Android only solution, it requires no other software, just a gmail account.
  • Each driver requires their own Gmail account
  • The driver sends proof of delivery via email to one central email address
  • Having a Gmail or Outlook online central email is best so that your PODs will be online rather than restricted the inbox of a single user .
  • Emails are transferred via WiFi or a 3G internet connection
  • An internet connection must be available for the transfers to work
  • If there is no connection, the email will be stored until there is a connection

• Capture a POD and transfer it to a desktop computer:

  Works on all platforms, requires Indicar (an application that runs on the desktop). Creates a PDF on the computer.

• Capture a POD and transfer it to a Laberg application:

  (Titan, Centaur, Whirlpool). Works on all mobile platforms. Requires the LABERG application to be configured for Intranet and/or Internet access.

• Capture a POD and share it with others:

  Works on all mobile platforms. Requires a Celos account. Celos is our project sharing platform, for more information contact us.

  TIPS

  • Consider setting up a Gmail account that is only used for operational emails & is accessed by dispatch operators.
  • Having different accounts for each driver will eventually mean that the system can track emails to & from drivers.
  • Gmail threads allow conversations on different jobs to be tracked.
  • Gmail is the preferred email account as it allows for us to add functionality.

  Manual Operations

  If you don't have an application generating manifests or runsheets for you now you can still use our app.

  There are 2 manual operations that are catered for:

  1. Physical connotes/delivery dockets
  2. Manual runsheets

  For companies requiring a signature on paperwork:

  • After the paperwork is signed, scan the barcode on the paperwork
  • Click the Image button in the app and the phone camera on your device will open
  • Take a photo of the signed paperwork
  • Click Send to generate an email
  • Now the image can be used as proof of delivery for payment
  • Image sizes are dependent on the camera quality (roughly 200kb)

  For companies dispatching freight from a warehouse where you are not using barcoded runsheets:

  Using a barcode on the runsheet/delivery docket is much more efficient and less error prone than having the driver type in a number. To create a barcode, you may use Trapeez runsheets or create your own barcodes.

  Create Barcodes

  Step 1: Download a barcode font onto your computer.

  • You can download a free barcode from the following website: http://www.morovia.com/free/code39-font/

  Step 2: Use Excel to create runsheets

  • Format the first column as the barcode font
  • delivery dockets are entered as *123* (asterixes are required) and they will display and print as a barcode
  • Make rows large enough to give space between the barcodes, especially if your drivers are using cameras to capture the barcode.

   

  DATA CHARGES

  • Data charges will be applied by your carrier.
  • Each signature is about 15kb so charges should be minimal depending on your plan.
  • Images of paperwork are higher at ~200kb.
  • EXAMPLE: A $5 per month Optus data plan will give you 100MB of data. That would allow for 500 images per month.

   

  Driver tracking, online document sharing & other additional features to be enabled later will incur separate charges.